Nexora AI

Context

Nexora AI is the back office for a retail or trading business. The till, the stock, the suppliers, the invoices and the books are one product with one login instead of five tools that someone has to reconcile by hand.

It is built for retailers and shopkeepers with one store or several, wholesalers and distributors running purchase orders across more than one warehouse, traders and importers who need invoicing, VAT and a running payables figure without buying an enterprise ERP, and growing chains of two to ten branches — past what spreadsheets can hold, but not large enough to need enterprise software or the people to run it.

Problem

A business that runs on a mix of Excel, a standalone till and WhatsApp messages to suppliers has numbers that disagree. Stock counts drift from what was sold. The cash position is known at the end of the month, not now. Whoever "handles the stock sheet" becomes the one person the business cannot run without.

Constraints

• Money has to be exact. Floating point is how cents disappear.
• Two tills selling the last unit at the same moment cannot both succeed.
• A posted accounting entry cannot be edited — a correction is a reversal, which is what an auditor expects to see.
• One business must never see another's data, even by guessing an identifier.
• Every screen has to work for a cashier and an accountant in the language each of them uses.
• The assistant must not guess. A made-up total is worse than no answer.

Approach

The numbers stop disagreeing. A sale updates the stock, the cash position, the VAT record and the ledger at the same instant. There is no end-of-month reconciliation because there is nothing to reconcile — the till and the books are the same system.

You find out before it hurts. Stock running low, a supplier balance climbing, margin slipping on a product line: these surface as they happen rather than when someone gets round to checking.

Nobody has to be the person who knows. Owners, managers and cashiers each see what their role needs.

It works in the language the staff use. Every screen is labelled in English and Bangla together — সারসংক্ষেপ beside Overview, বিক্রয় ও অর্থ beside Sales and finance.

System architecture

The commercial promise rests on one engineering decision: a checkout is a single database transaction. The sale, the stock movement, the payment, the VAT record, the journal entries and the audit event are written together or not at all. A system that can half-finish a checkout is a system whose books are wrong and nobody knows yet.

Technology decisions

Money is stored and moved as exact decimals, never as floating point. The stock ledger is the source of truth and the balance is a cache of it, so two tills selling the last unit at the same moment cannot both succeed. Posted accounting entries cannot be edited; corrections are reversals.

AI approach

The assistant never writes its own database queries. It chooses from a fixed set of permission-checked tools, and every figure it reports is verified against the tool's output before it reaches the screen. Ask it which products are low on stock or how much you owe a supplier, and every number in the answer traces to an actual record.

Security and reliability

Each business's data is separated by three independent mechanisms rather than one, and that separation is tested by a suite whose job is to break it. Asking for another business's record returns "not found" rather than "not allowed", because "not allowed" would confirm the record exists.

Implementation

Point of sale. Fast checkout, shift open and close with cash reconciliation, several terminals and branches.

Catalogue and inventory. Products, units and warehouses, with every stock movement logged — so a stock count is auditable rather than a number somebody edited.

Purchasing. Purchase order to receiving to supplier bill to payment, with a running balance per supplier.

Sales and finance. Customer invoicing, payment collection, receivables, and VAT handled inside the flow rather than bolted on.

Documents and the AI copilot. Upload business documents and ask questions about them, or ask about your own sales, stock and finances in plain language.

Multi-branch, multi-user. Role-based access per branch and per person.

Forecasting and alerts. Early warning on stock-outs and demand trends.

Results

The four figures at the top of this page are the results, and each one states how it was measured. None of them is a claim about a customer's revenue — those are the customer's to publish.

Next steps

A walkthrough of the running system is available on request. Tell us how your business works and we will show you the parts of it that matter to you.